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Procurement Assistant - (Nigerian National only)

Abuja, FCT (Federal Capital Territory), Nigeria (On-site)

Job Description

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

Background

Nigeria’s north-western State of Sokoto is increasingly facing a serious and complex humanitarian crisis of violent conflicts resulting from acts of bandits, natural disasters, and farmers-herders clash. This has led to a lack of protection for the population, combined with elevated levels of chronic poverty due to the displaced population. The persistent insecurity and structural deficiencies in the area continue to exacerbate the humanitarian needs. 

In Sokoto, 74,341 persons are projected to be in Phase 3 of food and nutrition insecurity, 89% of the households (HHs) across this region have not received assistance, despite households having multi-sectoral humanitarian needs. The CRS needs assessment revealed that 20% of under-5 children in Wurno and Wamako LGAs have moderate acute malnutrition (MAM) and a huge number face multiple hindrances in practicing complementary feeding. 

In this emergency context, IDP households are among the worst affected populations as displacement has resulted in the loss and destruction of key assets and the interruption of livelihoods. As per CRS’ needs assessments, these communities are in immediate need of food and nutrition support to save lives and restore dignity. 

In order to effectively respond to the crisis, CRS Sokoto emergency programs are focused on food security, nutrition gender and protection, for both IDPs and host families. Where possible, CRS will seek to maximize project impact, efficiency, and effectiveness by adopting market-based approaches – through e-vouchers and the Red Rose One System platform – privileging integrated programming and empowering targeted communities through participatory approaches.

Job Summary:  

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability. 

Roles and Key Responsibilities: 

  • Supports requestors to prepare complete and comprehensive Purchase Requisition Forms. 
  • Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery. 
  • Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services. 
  • Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process. 
  • Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards. 
  • Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies. 

Required Languages– English and Hausa , proficiency in other local languages preferred.

Travel- Must be willing and able to travel up to 10 %. 

Knowledge, Skills and Abilities  

  • Strong attention to detail with good organizational, time management and prioritization skills. 
  • Ethical conduct in accordance with recognized organizational codes of ethics 
  • Strong customer service orientation with excellent communication and interpersonal skills 
  • Proactive, resourceful, solutions oriented and results-oriented. 

Preferred Qualifications 

  • Professional certification a plus. 
  • Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable. 

Supervisory Responsibilities (if none, state none) 

Key Working Relationships:  

Internal: All relevant CP staff making requisitions, Finance, Logistics, Administration and HQ Global Procurement Team.

External: sub recipients, Suppliers, revenue authorities, customs officials, freight forwarders, transporters, consultants, donors, and peer agencies.

Qualifications

Basic Qualifications 

  • Bachelor's Degree /High School diploma required.
  • Minimum of 2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities. 
  • Good writing skills. 
  • Knowledge of local market conditions. 
  • Knowledge in MS Office package (Excel and Word). 

 Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

What we offer

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Note:  All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.

CRS' talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

 

EOE/M/F/D/V - CRS is an Equal Opportunity Employer. (For all US and International positions)

About Us

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality.  Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.  We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate or global telecommuter, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.  The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS is an Equal Opportunity Employer.


General Requirements

CRS offers are contingent on the selected candidate’s ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements.  All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.

CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.

Job Info

  • Job Identification 3000754
  • Job Category Supply Chain
  • Locations Abuja, FCT (Federal Capital Territory), Nigeria (On-site)
  • Job Shift Day

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